1. Home
  2. Phone
  3. Conf Rooms
  4. How to Create a Conference Room

How to Create a Conference Room


This article demonstrates step-by-step instructions for How to Create a Conference Room.

Product Features

PSTN Conferencing
With the integration of Office 365 into this business solution, PSTN Conferencing has been made even easier. Simply sign into Skype for Business and dial-in to the PSTN conference using your phone instead of a PC. Joining important business online conferences have been made easier especially for people on the go!
Audio Conferencing
Audio conference has been one of the simplest collaborative communication solutions in the market. With CircuitID, we offer high-quality audio conferencing with a range of features you can integrate into your plan. Leverage our wide range of collaborative services to further advance your company.
Video Conferencing
We help create a great avenue for your company to hold online meetings and web conferences. It only takes a few seconds to set up and you can start sharing desktops, presentations and other materials to everyone in the conference. Plus you get unlimited users!
Desktop Sharing
Get remote access and collaborate with team members remotely with Desktop sharing. This is a simple, fast and efficient way to share information instantly. Do tutorials and demos quickly and easily.
Conference Chat
Online group chatting is now made hassle free with Circuit ID conference chat. You can collaborate and discuss ideas with more than 100 people in a group conversation or send instant messages to everyone in the conference. Also share notes and links during the conference via chat, and invite anyone with the organization to join in.
Dial-in Numbers
Dial-in numbers let you connect to the conference bridge and the access codes allow participants to join the conference call. CircuitID allows you to select from a list of toll-free or local numbers to use as dial-in numbers. In order to avoid incurring charges for long distance or international calls, you can set global access numbers to use for participants in different countries.
Conference Recording
Conference Recording serves as your minutes of the meeting. It is vital as well as crucial for companies to keep a record of everything that transpired in the conference, including protocols, notes, presentations, written records, etc. This feature allows you to capture critical and actionable information as well as saves you time and money.

Step-by-Step Instructions

The below table will detail the steps required to accomplish your goals:



Login to the Management Portal by clicking a sign-on provider or entering your Email Address and Password as shown in Exhibit 1. If you don't have an account, you can sign signup instantly by clicking here.
Management Portal Login Form
Now, navigate to Phone >Conf Rooms as shown in Exhibit 2a. Next click the create icon on the top right-hand side of the page as shown in Exhibit 2b.
Phone directory tab
Navigate to Phone
 Fill out Details
Create New Conf Rooms

Fill out Conference Room Details

You are almost done! Let’s finish up.

Now, complete the required fields for the Conference Room’s Info tab as shown in Exhibit 3a, and Advanced tab, once done, click the save icon on the top right-hand side of the page as shown in Exhibit 3b. For your convenience, a description of each field is given below.


Enter the name of the conference here.
PIN Policy
Select from the following:

conf pin – use only the pin provided in the conference.
conf or user pin – can use the PIN provided in the conference, or the user PIN associated with your organization.
conf pin optional – enter the PIN provided in the conference optionally.
user pin – use only user pin.
user pin optional – enter the user PIN associated with your organization optionally.

sets a PIN for the conference.
Selects which license you would like to provide to this conference room.
Selects which region you would like to host the conference in.


Select between ON and OFF.

ON – requires a moderator to be on the call. If no moderator is on, the callers will be on hold in a waiting room until a moderator has joined.
OFF – allows the conference to go on without a moderator.

Greeting Type
Select from the following Greeting Type: Default, Mp3 Greeting and Announcement.

 Fill out Details
Fill out Details on Info Tab
 Fill out Details
Fill out Details on Advanced Tab


Congratulations! You have now completed the "How-To How to Create a Conference Room" article and we hope that you have accomplished the goals you set out to achieve. However, if for any reason you may still require assistance with setup, simply login to the Management Portal and submit a support request.

Updated on February 2, 2018

Was this article helpful?

Related Articles